Writing memos

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Del curso dictado por The Hong Kong University of Science and Technology

English for Effective Business Writing

115 calificaciones

The Hong Kong University of Science and Technology

English for Effective Business Writing

115 calificaciones

Curso 2 de 5 en SpecializationInglés empresarial para personas no nativas

This course aims to improve your Business English writing skills by developing your use of vocabulary, grammar, understanding of different business writing genres, and your ability to write professional business documents. Skills learned in this course will be used in the cross-cultural communications course and help prepare you to produce the professional business documents in the Capstone project. After completing this course, you will be able to: - write business emails - write an executive summary - write persuasively in English - adapt content to purpose, context and audience - use appropriate style and tone of writing for business purposes

De la lección

Writing memos

Welcome to Week 4! This week we will cover Module 4 where we introduce you memos and how to write according to audience and purpose. You will also be introduced to vocabulary and language skills common to business communications.

Writing memos2:50

Audience, purpose, tone and style7:59

Plain English6:45

Gender sensitive language8:06

Conoce a los instructores

Sean McMinn
Senior Instructor
Center for Language Education
Kin Tang
Instructor
Center for Language Education
Delian Gaskell
Instructor
Center for Language Education

Hello and welcome to our lecture on writing business memos.

By the end of this video, you should be able to write basic business memos and

understand how they should be formatted.

Let's begin by briefly talking about the basic purpose of memos.

Generally, memos are used for internal purposes within a company.

They can be used to request information, respond to requests, notify employees or

employers about something, or to report on certain events.

Basically, I want to go through some quick guidelines on writing memos.

A memo is generally a hard-copy or a paper document.

They usually are used for intra-organization communication.

They should be clear and concise.

And memos include To, From, Date and Subject headings, much like an email.

They may contain headings in the body of the message.

And they should include the sender's full name and title to be formal.

Memos can take on a one-to-many format.

Or they can take on a one-to-one format.

Here's an example of a general format of an email.

Notice how it is similar to the format we showed you in the emailing lectures.

The main difference however is that the language and

memos will be less conversational, unlike emails.

Memos generally follow a formal business writing style.

Now, the other lectures in this lesson will go in more detail

about the style of language in memos.

For now,

I just want to note that you should consider the kiss rule when writing memos.

That is keep it simple, stupid.

Or to be more polite, keep it simple and short.

When writing memos, you should use short words or shorter sentences when possible.

Although sentence variety is still important.

You need to make your purpose clear, so don't elaborate too much.

You should have one subject in one memo.

If you find that you're writing about another subject then that should go in

another memo.

And you should write using plain English.

Again, take a look at our other lectures, particularly the one on plain English,

to learn more about that subject.

So, now you should have a basic idea of how to write a business memo and

how to format a business memo.

Remember to watch other videos on the subject in this lesson

to learn more details about the language and style commonly used in business memos.

Thank you very much for watching.

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